A computer generated certified birth certificate for the last 100 years is available for persons born in TN. Computer generated birth certificates will be processed while you wait. Certified copies of the original records are available to the person named on the record and to certain family members or legal representatives. If you request a birth certificate through the mail, it is usually returned to the customer within one to five days of the date received.

The fee will be $15.00 for each certified copy.

You will need to provide Vital Records with the following information:

• full name on certificate
• date of birth
• place of birth
• mother's maiden name and father's name
• a check or money order made payable to Hamilton County
• your signature and relationship to the person named on the birth record
• a photocopy of a government form of ID, which includes the signature of the requester.

  Identification Requirements for Births:
  

  • If the application is signed and notarized, no additional identification documents are required.
  • If the actual mother’s copy of a birth certificate is for the prior or current year and is submitted as the application and the response is being mailed or presented to a parent, no additional identification documents are required.

    Otherwise, you will need one item from the first list OR two items from the second list.

  One item from the following list:

  • Current drivers license, including the issue and expiration date.
  • Current passport, Military I.D. card, alien, temporary or permanent resident card
  • Employment authorization card
  • U.S. Certificate of Naturalization Certificate of Citizenship or Citizenship I.D. card

  or
  
  Two items from the following list:

  • Current pay stub or W2
  • Vehicle registration with name and current address
  • Voter Registration card
  • Military Discharge (DD214)
  • Utility Bill, Bank Statement or deposit slip with name and current address
  • Health care coverage card
  • Medical record Application page of an insurance policy
  • Signed Social Security Card

  For those persons who have had their identification stolen, a copy of a police report or other official document which verifies the theft is required.

• the address to which the original should be mailed
• a daytime telephone number

You may access the application for Birth Certificate HERE. 

Death records are issued for events occurring in Tennessee within the last 50 years. Cause of death is available only to the decedent's parent, child, spouse, or an attorney or agency acting on behalf of the decedent's estate, or qualifying family member. Please submit a photocopy of a government issued form of identification which includes your signature. Copies of any legal documents, where applicable, should also be submitted.

You will need to provide Vital Records with the following information:

• full name on certificate
• date of death
• sex and age at death
• county of death
• name and location of funeral home
• the purpose for the copy of the certificate
• a check or money order made payable to Hamilton County
• your signature and relationship to the person named on the birth record
• a photocopy of a government form of ID, which includes the signature of the requester
• the address to which the original should be mailed
• a daytime telephone number

You may request the certificate by mailing required information to our address listed above or fax the information to (423) 209-8024. If you prefer to pay with Discover, Visa or Mastercard, call us at (423) 209-8025 with your credit card information.

You may access the application for Death Certificate HERE.